Take a photo of a wine receipt or invoice, or upload one, and InVintory reads the wines, prices and store for you. It turns the receipt into a purchase that you check before any bottles are added to your collection. It is the fastest way to add a whole order at once.
⭐ Part of Premium. On iPhone and iPad, tapping Scan receipt without Premium opens the upgrade screen.
Where to start a scan
Device | What to tap |
iPhone and iPad | The + button in the tab bar, then Scan receipt — or Scan receipt or invoice on the Create purchase screen |
Web app | Quick Actions in the side menu, then Scan receipt — or Add on your Dashboard, then Scan receipt |
Don't see Scan receipt on your iPhone or iPad? Update the app to the latest version.
Scan on iPhone or iPad
Choose Take photo, Upload photo or Upload PDF. When taking a photo, fit the whole receipt in the frame and make sure the image is clear.
If your receipt has more than one page, tap Add page to add the next one. To remove a page, tap it and tap Delete.
Tap Next. InVintory uploads and reads your receipt, and you can watch it match each wine.
Your purchase opens for review. Check the items, then tap Add to collection — or Create delivery if the bottles haven't arrived yet. Save draft lets you finish later.
+ → Scan receipt → Take photo → Next → check the items → Add to collection
Scan on the web app
On app.invintory.com, drag and drop your file, or click Upload file. To use your computer's camera, click Take photo, then Capture. Got an email receipt? Upload a screenshot of it.
To add more pages, click Another page.
Click Next. InVintory uploads and reads your receipt.
Your purchase opens for review. Check the items, then click Add to collection — or Add to delivery if the bottles haven't arrived yet. Save draft lets you finish later.
Quick Actions → Scan receipt → Upload file → Next → check the items → Add to collection
Check the scanned items
On screen | What to do |
A matched wine | Check the wine, vintage, size, storage location, price per bottle and quantity, and change anything that's wrong. You can also add or remove items |
No match found in database | Tap Select match to pick from the wines we suggest, or Search manually to find it yourself |
A line with no suggestions (web) | Type the Wine name and choose the Wine type, and we'll try to add it when you save — or click search manually |
A highlighted vintage or bottle size (web) | We couldn't read it from the receipt. Fill it in |
Skipped items (iPhone and iPad) | Lines that didn't look like wine. If one of them is a wine, tap Add item |
Every scanned wine needs a match before you can add the purchase to your collection or a delivery.
🧾 Nothing is added until you say so. Bottles only join your collection when you choose Add to collection or create a delivery. A saved draft stays out of your collection.
What gets filled in
Field | Where it comes from |
Purchased from | The store name on the receipt — only if you haven't already picked one |
Purchase date and transaction number | Read from the receipt |
Wine, vintage and bottle size | Read from each line and matched to our database |
Quantity | Read from each line. A line with no quantity counts as one bottle |
Price per bottle | In the receipt's currency. If the receipt only shows a line total, we divide it by the quantity |
Storage location | Your first storage location. You can change it for each item |
Wine, sparkling, fortified wine, sake and spirits are read as items. Things like glassware, corkscrews, gift bags, shipping and bottle deposits are skipped. Tax, discounts and totals are never added as items.
Files and limits
File types | PDF, JPG or PNG |
File size | Up to 10 MB each |
Pages | Up to 12 on iPhone and iPad, or 16 on the web. A PDF with several pages counts as one file |
If a scan goes wrong
On screen | What to do |
We couldn't find any items on your receipt | Add the wines yourself, or tap Rescan with a clear image that shows every item |
Your file is difficult to read | Retake the photo in good light and make sure the text is sharp |
The scan takes longer than expected (iPhone and iPad) | Tap Try again or Keep waiting |
⚠️ Rescanning replaces the last scan. The items from the previous scan go, including any edits you made to them.
Good to know
Scanning creates a purchase. Your receipt is saved with it under Receipts or Invoices.
You need edit access to a collection to scan a receipt into it.
Next steps
How to track wine deliveries — for bottles on a receipt that haven't arrived yet
How to add wines by scanning a label — for one bottle at a time
How to set up and use sources — the Purchased from field a scan fills in
How to add bottles to your collection — every other way in