An import does not drop everything into one pile. Bottles you still own go into your cellars, bottles you have already drunk go to Past bottles, and a few kinds of row land somewhere else entirely. All of it arrives as ordinary, editable records — nothing an import creates is a placeholder.
💡 You are not waiting on anything to start using them. Every imported bottle can be edited, moved, tagged and drunk the moment it appears. Only the wine's own catalogue details — its drink window and its market value — fill in later, once a wine we had to create for you is approved.
Where each kind of row goes
What you imported | Where it lands |
Bottles you still own | The cellar or fridge named on the row. A name you do not already have becomes a new storage; a blank one becomes a cellar called My Cellar |
A row with a Removal date, or CellarTracker History | Past bottles, marked as consumed on that date |
CellarTracker Deliveries | A delivery you can receive later, alongside your other deliveries |
CellarTracker Wishlist | Your Wishlist list — recreated for you if you had deleted it |
CellarTracker Community Reviews | Published as public reviews on each wine ⚠️ |
A Custom bottle location column | The bottle's own location field, as plain text |
What an import will not do
It will never place a bottle into a 3D position. Your cellars, fridges and the sections inside them are untouched by an import, so a VinLocate cellar keeps its layout and the new bottles simply sit outside it until you place them.
It will also never merge. An import only ever adds, so importing a file that overlaps bottles you already have leaves you with two of each.
Wines we had to create for you
When a row does not match anything in our wine database, we create the wine and add your bottles anyway. That new wine joins our review queue, and the app tells you how many are in it — our sommeliers approve them and fill in details like drink windows and market values, while you carry on editing those bottles and managing your collection as usual.
Rows we could not place at all do not hold up the rest. When the import finishes, everyone who owns or administers the collection is notified — in the app, by email and as a push — and if anything went unmatched the email carries a spreadsheet listing exactly those rows.
Where to go looking
iPhone & iPad: Home → collection name → Collection settings → Import data
Android: Settings → your collection → Import data
Web: app.invintory.com → Import Bottles
If the bottle count looks right but the collection looks empty, it is almost always a filter rather than a missing import.
Next steps
Understanding import wait times — how long each source takes and how to watch it happen
How to import your collection — starting an import from any of the three sources
What to do if your collection looks empty — if the bottles still are not showing