A wine club joins your business's collection to your members' own collections, one storage at a time. You invite a member by email, they enter a 6-character code, and the locker or fridge you assigned them shows up in both collections — you manage the wine in it, they can see it from their own app.
⭐ Running a wine club needs the Wine Club plan, and we set the club up for you — it cannot be created from the app. Email us to get started. Joining one as a member needs no plan at all.
💡 Your members' bottles live in their collection, not yours. You see only the storages shared with the club and never the rest of a member's collection. End a membership and the member keeps the wine from any storage that was theirs alone — it lands in a copy of that storage in their own collection.
The two kinds of people in a club
Who | What they are for |
Team members | Your staff. They work in the club's own collection and can be admin or staff. Invite them from Collection settings → Team Members. |
Members | Your clients. Each one is linked to one or more storages at your facility, and sees those storages inside their own collection. |
Inviting a member
Home → Members → Invite → name, email, storage → Invite
On the club's home screen, find the Members section and tap Invite. You can also start from a storage: open it, then use Add member under Members with access.
Fill in their Name and Email — the address they already use for InVintory, or one they will sign up with.
Tap Storage location and pick the locker or fridge they are being given.
Choose whether they can edit the bottles in it or only view them.
Tap Invite. We email them a 6-character code; it expires after a week, and resending replaces it.
Pending invites sit alongside your members with their code showing, so you can read it out over the phone. The storage list shows Assigned to whoever holds each storage, or Unassigned if nobody does yet.
How a member joins
Collection settings → Connect to a wine club → enter the code
They need their own InVintory account first — free is fine. From their collection's settings they tap Connect to a wine club under Connected wine clubs, type the code in, and the storage appears in their collection. Android does this too. Tapping the club afterwards shows the storages they hold at your facility, their access pin, and your contact details.
If you gave a member view-only access, their app marks that storage Managed by your club and warns them that they cannot edit or remove those bottles, pointing them at your email address instead.
Changing or ending a membership
Tap a member to change which storages they hold or whether they can edit. Removing a member takes away every storage they shared with the club.
Where the wine ends up depends on whether anyone else was on that storage. A storage that was theirs alone follows them — we recreate it in their collection and move the bottles across, though the bottles lose their positions inside it. A storage they shared with other members stays with the club, and the member leaving keeps nothing from it, so check who else is on a locker before you remove someone. Clearing every member off one storage at once leaves its bottles with whichever member was added to it first.
The iPad terminal
On an iPad, turn on Kiosk in the side menu to lock the app into a terminal your members and staff can share. It shows your logo, a clock and your greeting, and anyone tapping Enter Access Code types the 6-digit access pin on their membership to get into their own wine. Exit Terminal takes a team member's pin, so members cannot leave the terminal. Forgotten pins can be emailed from the same screen, and a member can change their own pin from the club's page in their settings.
Hiding prices from the room
If you would rather members and staff did not see valuations, an owner or admin can switch on Hide Market Value in Collection settings. It hides market prices and the filters that use them across the whole collection, for everyone in it.
On Android and the web
Android covers the member side — joining a club, seeing your storages and your access pin. Running a club is on iPhone, iPad and the web app for now. On app.invintory.com the members list sits on the home page, and the club's name, email and phone number are editable under Settings.
Next steps
How to add collaborators — sharing one collection with someone, which is a different thing from a membership
How to create a cellar or fridge — building the lockers and fridges you assign to members
Using the Activity Feed — who added, moved or removed what